Fleet & compliance
A fleet that is legal and ready to drive
Vehicles, drivers and their papers in one place, with lapses caught before they become fines and every run starting from a passed walkaround.
See it in a demoFleet management software
Every vehicle, every trip, every cost in one fleet system
AutoTech360 Fleet brings the whole fleet into one system: vehicles and drivers with their documents, trips and deliveries with proof, the workshop with its job cards and parts, and every litre of fuel and every expense, down to the profit on each trip.
- ready-made reports across fleet, drivers, money, operations and compliance
- 23
- roles, from fleet manager and dispatcher to driver, mechanic and customer
- 9
- fuel checks: over-tank, odometer conflict, unusual consumption, duplicate fill
- 4
- automation triggers, from a failed walkaround to an overdue service
- 7
Features
What you get with AutoTech360 Fleet
Drivers run their shift from an Android and iOS app that keeps working without signal, from the pre-trip walkaround to proof of delivery. Managers see the fleet on a live map, get warned before a document lapses, and get recommendations the system raises on its own, such as an idle vehicle or a truck costing more than its peers.
Vehicles and drivers
Every vehicle with its type, group, depot, meters and assigned driver, and every driver with their licence, documents and history. Import an existing fleet from a spreadsheet, checked before anything is written.
Documents with an expiry ladder
Insurance, permits and licences warned at 90, 60, 30 and 7 days. When a blocking document lapses, the vehicle goes out of service or the driver is suspended until a person releases them.
Walkaround before every run
Drivers complete a pre-trip checklist in the app, with photos when a check fails. A trip cannot start without a walkaround passed that day.
Trips & tracking
Every run tracked from depot to signature
Dispatch, drivers and customers all see the same trip, so nobody has to phone a driver to ask where the truck is.
See it in a demoTrips, stops and proof of delivery
Trips with their stops and deliveries for each customer site, run by the driver stop by stop, closed with the receiver's name, signature, photo and position.
Live map, geofences and safety
Positions on a live map with each vehicle's trail, geofences around depots and sites, and speeding, harsh driving, idling, route deviation and restricted-zone entries feeding a 30-day safety score, plus unauthorised movement when a tracker is connected.
Customer portal and tracking link
A tracking link customers open without an account, showing status, ETA and stops, and a portal where each customer sees only their own deliveries, proof and invoices.
Workshop
Planned maintenance instead of roadside breakdowns
From a fault raised by a driver to a costed, quality-checked job card, with service due before it becomes a breakdown.
See it in a demoFaults, requests and work orders
Faults and service requests from drivers and the office, approvals, and job cards on a board from open to quality check, with labour and parts costed on each one.
Preventive service reminders
Services due by days, distance, engine hours or a mix, whichever comes first, recalculated with every meter reading so nothing is missed between nightly checks.
Parts, tyres and vendors
A parts store with a stock ledger, tyres costed per kilometre, and the garages and suppliers you use, with their bills and spend.
Costs & insight
Know what every vehicle costs and earns
Fuel, expenses, invoices and bills on the same records as the trips, so cost per kilometre and profit per trip are worked out, not guessed.
See it in a demoFuel log with fraud checks
Every fill with tank-to-tank consumption, flagged when it exceeds the tank, conflicts with the odometer, falls far outside the vehicle's usual range or duplicates another fill.
Expenses, advances, invoices and bills
Expense claims with receipts and approvals, driver cash advances and payouts, customer invoices with rate cards and credit notes, and vendor bills with payments.
Reports, recommendations and AI
Twenty-three reports from cost per vehicle to profit by trip, a monthly period review, recommendations raised unasked, and an assistant that answers questions about your own fleet.
See it
AutoTech360 Fleet on screen
Real screens from the product, shown with demo data. Pick a screen to look closer, or open it full size.
Mobile apps
A driver app built for the cab
Drivers run their whole shift from an Android and iOS app: their vehicle, the walkaround, each run stop by stop and proof of delivery, plus fuel, expenses, faults and incidents from the roadside.
Driver app · Shift
Today's runs
The driver's vehicle and runs for the day, each stop in order with directions, from arrival to leaving the stop.
- Runs and stops in order
- Directions to each stop
- Position shared during the run
Driver app · Pre-trip check
Walkaround
The pre-trip checklist for the vehicle, with a photo for anything that fails, which has to pass before the run can start.
- Checklist set by the fleet
- Photos of failed checks
- Faults raised for the workshop
Driver app · Delivery
Proof of delivery
The receiver's name, signature, a photo and the position at each drop, kept on the phone and sent when there is signal.
- Signature, photo and position
- Works without signal
- Fuel, expenses and incidents too
Why it matters
The difference it makes to your business
AutoTech360 Fleet is built around results your team will notice, not just features on a list.
Less unplanned downtime
Service reminders by days, distance or hours and faults reported from the cab move maintenance from the roadside to the workshop.
Fuel you can account for
Tank-to-tank consumption and four automatic checks flag the fills that do not add up, per vehicle and per driver.
No lapsed papers on the road
Expiring documents are warned on a ladder, and a vehicle or driver with a lapsed blocking document cannot be dispatched.
Fewer calls to drivers
Dispatch sees positions and stop progress, and customers get a tracking link, so nobody rings the driver to ask.
Safer driving
Speeding, harsh driving, idling, route deviation and incidents add up to a safety score per driver, with clean trips counting in their favour.
Less office time
Receipts and garage invoices read from a photo, approvals in one queue and reports ready to run replace manual entry and spreadsheets.
How we work
How we deliver AutoTech360 Fleet
A clear five-step process, so you always know what happens next and what you will get.
Every project starts with a free, no-obligation consultation.
Map your fleet
We set up your depots and branches, vehicle types, document types, service tasks, checklists, roles and approval rules.
Bring your data across
Vehicles, drivers and customers are imported from spreadsheets, with every row checked and proposed before anything is written.
Roll out the driver app
Drivers install the app, sign in and run their first shifts: walkaround, runs, proof of delivery, fuel and expenses.
Connect your systems
Trackers, accounting and customer systems connect through scoped API keys and signed webhooks, and WhatsApp, SMS and push alerts are switched on.
Review and improve
We stay on hand after launch and go through the monthly review and recommendations with you to cut cost per kilometre.
Security & control
Control over who sees and changes what
Fleets span branches, roles and outside parties. Access, approvals and records are built in, not added later.
Ask about security in your demoTwo-factor sign-in
Authenticator two-factor with recovery codes, strong passwords checked against breached-password lists, and password expiry.
Roles and branch scoping
Nine roles from fleet manager to driver, and staff tied to a branch see only that branch's vehicles, drivers and trips.
Audit trail
Changes are recorded with who made them, and releasing a blocked vehicle or suspended driver is always a person's audited decision.
AI that only suggests
Readings from receipts and photos are suggestions somebody confirms, every AI call is logged, and fields it could not read stay empty.
Scoped API keys and signed webhooks
API keys limited to the areas they need with their own rate limits, and webhooks signed so your systems can verify them.
Backups and deployment checks
Nightly backups of the database and attachments to a separate disk or S3, and a pre-flight check before going live.
FAQ
Questions about AutoTech360 Fleet
Straight answers to what buyers ask us most. Can't find what you need?
Ask us directlyWhat is fleet management software?
Fleet management software keeps a business's vehicles and drivers productive, safe and legal: tracking trips and positions, planning maintenance, recording fuel and costs, checking documents and drivers, and reporting what each vehicle costs and earns.
Do we need GPS trackers in our vehicles?
No. Positions come from the driver app's background location during a run. If you already have trackers or a telematics platform, it can send positions and events to the system's ingest API; connecting a specific device is part of set-up.
Does the driver app work without mobile signal?
Yes. Everything the driver does is saved on the phone first and sent when the signal returns, with the time it actually happened, so a tunnel or a basement depot does not lose a delivery.
How does it plan maintenance?
Each service can be due by days, distance, engine hours or a mix, whichever comes first, and is recalculated with every meter reading. Faults and requests from drivers become job cards that move through a board to quality check.
How does it catch fuel fraud?
Every fill is checked for more fuel than the tank holds, an odometer reading that does not fit, consumption far outside the vehicle's usual range, and a second fill within minutes of another.
Can our customers track their deliveries?
Yes. You can send a tracking link that needs no account, showing the status, ETA and stops, and give each customer a portal with their own deliveries, proof of delivery and invoices.
Can it connect to our accounting or other systems?
Yes. There is an accounting export report, an API with scoped keys and published documentation, and signed webhooks that tell your other systems when something happens.
Does it work in other currencies, units and languages?
Each branch can have its own currency, and distances and volumes can be shown in kilometres and litres or miles and gallons. The admin has an Arabic option with a right-to-left layout for its menus, buttons and sign-in, while the screens themselves are in English today; full Arabic screens can be added as part of set-up.
How much does it cost?
It depends on the number of vehicles and branches, the integrations you need and how much data we bring across. After a free demo and a scoping call you get a fixed quote, with no hidden extras.
See how our pricing worksFree PDF brochure
AutoTech360 Fleet brochure
Features, outcomes, delivery process and FAQs in one PDF you can share with your team or management.
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Further reading
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What happens next
- 1We reply within one business dayOur team reviews your enquiry and gets back to you.
- 2Free consultation or live demoWe talk through your goals and show relevant software.
- 3Practical next stepsA clear recommendation you can act on. No obligation.
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